Job Title: Lease Administrator

Location: Kampala

Summary: A Lease Administrator is responsible for managing and maintaining lease agreements between landlords and tenants. They are tasked with ensuring that all lease terms and conditions are accurately documented and adhered to, including rent payments, lease renewals, and property maintenance responsibilities. Additionally, Lease Administrators may be responsible for resolving any disputes or issues that arise between landlords and tenants, as well as keeping detailed records of all lease agreements and related correspondence. Overall, Lease Administrators play a crucial role in ensuring that lease agreements are properly executed and enforced in accordance with legal requirements and industry standards.

Responsibilities:

• Perform the abstraction of lease data and payment schedule setup
• Reconcile and process monthly recurring rents, one-time payments, rent reconciliations, rent roll changes, CPI, or overage rent adjustments, and reconcile unbalanced ledgers
• Researches and resolves AP inquiries including discrepancies, missing payments, past due balances
• Verify pro rata share, gross-up calculations and calculations of base year expense and any cap or stops identified in the lease
• Validate landlord invoices
• Review NNN reconciliations and conformance to lease requirements; coordinate with the third-party vendor for review and process according to the terms of the lease
• Communicate and resolve Landlord related disputes in accordance with Lease provisions to ensure cost savings initiatives for assigned portfolio
• Review, analyze lease documents in database
• Researches and resolves AP inquiries including discrepancies, missing payments, past due balances
• Track, issue, collect security deposits
• Track, collect subtenant rents
• Coordinate and track preparation, distribution of Certificates of Insurance
• Partner with interdepartmental teammates to interpret and explain lease terms for informed decision making

Requirements: 

• Bachelor’s degree and two (2) years of commercial lease administration experience or an equivalent 1:1 combination of education and experience
• Understanding and familiarity of commercial real estate leases, familiarity with operating and audit provisions in real estate leases
• Experience reading and interpreting real estate leases, including all related lease documents, lease terminology, and lease clauses is essential
• Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases
• Experience working in commercial real estate required
• Proficient in abstracting lease documents into lease administration software
• Basic accounting skills
• Lease term interpretation skills
• Able to review and reconcile Common Area Maintenance, property tax and other operating expense invoices from landlord
• Able to review and process year-end reconciliations for all operating expenses
• Must have experience communicating with landlords to resolve annual reconciliation issues